Goals
Goals of the class listservers created for parents and guardians, plus a brief history of how PTA adopted Internet technology for communications.
In early 2001, with the assistance of DCN,
DHS PTA successfully implemented a communication system using Internet
technology for school-wide announcements and newsletter distribution
via the PTA Listserver and the DHS PTA website,
saving PTA thousands of dollars in printing and mailing costs.
Inspired partly by the efficiency of listserver communication and
partly by the listserver organized independently by parents of the
Class of 2003, DHS PTA also set up "Class Listservers" for
grade-level-specific discussion among parents and guardians to
complement the announcement-only PTA Listserver. Soon
afterwards, the Class of 2003 parents decided to join PTA's efforts,
switched from the commercial host to DCN, and aligned with DHS PTA's
guidelines for listserver use. Since then, every grade level at DHS has
a PTA-sponsored Class Listserver which serves the following
goals:
- Community Building and Mutual Support. As an unmoderated
listserver, it serves as a digital gathering place where parents can
share ideas, experiences, and seek answers to common questions. This
aspect of the listserver functions as an extension of the Survival Guide but in real time.
- Questions & Answers (Q&A)
between parents and DHS. Many parents have similar questions as
their students move up the grades. As a way to help the busy DHS
personnel efficiently respond to as many parents' questions as
possible, the listserver administrators assist them by facilitating Q&A via the Class Listservers. They organize
the questions, eliminate repetitions, then e-mail DHS's responses to
all subscribers in a timely manner.
- Student Communication. Although students are not
subscribers, the listserver helps our students with their year-specific
events throughout the year. With the assistance of the listserver
administrator or class volunteer coordinator, students are able to
place announcements and recruit volunteers for events such as
Homecoming and class-sponsored dances.
- DHS Administration. It complements the school-wide
announcement-only PTA Listserver and allows DHS to communicate with a
specific year of parents/guardians, especially when time is of the
essence. Administrators can reach out for volunteers for such needs as
proctoring of exams, registration packet stuffing etc.
Implementation of Q&A via the Class Listservers reached a new level of success in early 2003 when Gail Heckemeyer (Class of 2006 Listserver Administrator) successfully solicited Counselor Courtenay Tessler's help in answering incoming sophomore parents' registration questions via the listserver. Its remarkable effectiveness convinced Counselor Tessler to graciously agree to expand the Q&A to other general school questions after the registration period. Thanks to their collaborative efforts and the subsequent enthusiastic support by the Counseling Office, each grade level at DHS now has a counselor liaison. When appropriate, DHS administrators and teachers also assist in answering parents' questions. Q&A archives are available on the PTA website.
The PTA Listserver Committee, under the capable leadership of the PTA Listserver Coordinator, past and present, and the dedication of outstanding parent volunteers serving as listserver administrators (see current list), has worked diligently on policy and guidelines to promote professional and effective use of the listservers. Comments and suggestions can be sent to Listserver Coordinator.