Present: Sarah O'Keefe, Heidi Loper, Jane McLaughlin, John T., Whitney C., Midori W., Gail Cooluris, Mary Herbert, Linda Ashton, Peter Reilly, Bipasha M., Eisha Z., Fern O'Brien, Gail Heckemeyer, Jean Meyer, Mike Cawley

SSC Overview: Funding

The first meeting of the 2002-03 school year was held in the Staff Lounge. Following introductions of new and returning members, Sarah O'Keefe asked for email addresses and telephone numbers and will create a roster of members. She gave an overview of site council background in California, in Davis, and at DSHS.

The state allocation amount will not be known for sure until November or December. It is expected to be $80 per student for 10-12th grade.

Election of Officers and PTA Liaison

Elections for officers for the 2002-03 school year were held. Gail Heckemeyer was elected chair, Bipasha M. co-chair, Sally Ryen recorder (though absent due to illness), and Mary Herbert PTA liaison. All were unanimous choices.

Approval of Minutes of Previous Meeting

The minutes of the May 9, 2002 meeting were not available and approval has been postponed till the October meeting.

Calendar and Future Meetings

Meetings for the rest of the school year were scheduled as follows:

• October 24th 3:00 - 4:30 P.M. Large Conference Room
• November 21st 2:45 - 4:30 Staff Lounge with the Curriculum & Instruction
• December no meeting
• January 23rd 3:00 - 4:30 Large Conference Room
• February 27th 3:00 - 4:30 Large Conference Room
• March 27th 3:00 - 4:30 Large Conference Room
• April 24th 3:00 - 4:30 Large Conference Room
• May 22nd 3:00 - 4:30 Large Conference Room
  
  

Update on Fall 2002 Call for Proposals and Carryover

Proposals approved for 2002-03 are either in the ordering process or already here. At our next meeting, the committee was to have looked at mini-grant applications due October 1st, but information later in the meeting changed that circumstance.

Principal's Report

Mr. Cawley's report was an additional agenda item. A third fulltime assistant principal, Patrick Donlan, has been hired and will begin October 7th. He has been at Holmes Jr. High.

A new parking lot on Oak Street will be completed and ready for use on November 1. It will have 130 places. This will add to the number currently available elsewhere: Vets lot, 327; Oak Ave, 25; 14th St, 37, for a total of 519. He is meeting with leadership students about parking and public relations issues. Other changes may occur including visitors' places, loading zones, and short-term parking. Tickets for non-staff in staff lots will be issued after the new lot is open. Mr. Murphy is discussing the proposed city permit policy with city officials and the policy is not in effect at this time. Mr. Cawley will be discussing parking with the PTA on October 8th.

Schedule for collaboration days is still pending. On October 8th there will be a regular staff meeting according to the schedule we used in September, and it is the only meeting in October. When a bell schedule is approved for collaboration days, the days and times will be announced.

Spending of API funds

API funds have funded large TV's and VCR's which are being installed in rooms currently. One third of the funding for the new VP, approximately $30,000, is proposed to come from API funds and must be approved for this committee. The tech lab position has not been renewed due to a change in digital grant funds. This has been reclassified as a paraeducator position and would cost approximately $18,000.

Motions were made to fund both the 1/3 VP position and the tech position; there were seconds and both were approved.

No API funds will come in this year: only 89% of the students took STAR tests and the minimum is 90%.

Dates for District-Wide SSC Meetings

Training for new site council members or anyone else interested is October 9th in the evening. Ms. O'Keefe has flyers. New members also received district handbooks.

Update: District Template on School Site Plan; Guest Speaker: Ann Costello

Ann Costello came to discuss several agenda items. When the state budget was finally approved, it included a 26% one-year deferral of SIP funds to the district. Rather than cut allocations, the district will put money in as a load to SIP committees. The carry-over payout will be deferred to July 1.

She verified that our budget amount will be $86,000.00 again this year.

DSHS had a carryover allocation of $18,000 from last year (grants funded in 2000-01). This money will be held back by the district. We will have to use the carryover from this year, approximately $14,000, as well as set-aside contingency funds, to pay for the WASC coordinator position. This means there will be no mini-grant applications considered after the October 1st deadline.

Template on School Action Plan: All school SIP plans will conform to this template. By December 1st of this year the first eight pages of information will be completed as well as the attendance component. Sarah O'Keefe gave each department chair his or her subject area page. Departments which did not have a subject area page will create one so that each school department will be included in our final plan.

This plan will focus on continuing to do well those things at which we excel. It will emphasize improving attendance so that ADA-based money increases. But the biggest emphasis will be those students achieving at the lower levels of standardized tests. How can we remediate so they can be successful?

SIP Grant Proposal forms will be revised, beginning at the next meeting, to conform to our new school site plan and the revised goals it contains.