Present: Sarah O’Keefe, Jane McLaughlin, Gail Heckemeyer, Gail Cooluris, Midori W., Whitney C., Patrick McGrew, Tom McHale, Michael Cawley, Jean Meyer, Matt Best, Rachel P.

Guest: Sharon Hallberg

1. Approval and review of minutes
Minutes of the February 26th meeting were approved as written.

2. Bylaw change proposal
As discussed last month, the membership language used in our bylaws indicates “a community member” instead of specifically “parent/guardian.” According to Sharon Hallberg, this language is a state requirement. We will not consider changing this wording. Gail Cooluris pointed out that the Brown Act makes Article 5, Section 8, A-2 illegal regarding privacy in meetings. We also do not have a provision in the bylaws saying we have public notice of our meetings and a pre-posted agenda. Gail and Tom will look into editing the bylaws and bring a further proposal at the next meeting.

3. Library presentation by Sharon Hallberg regarding proposals B and 1
Sharon had a binder with listings of all the materials bought by the library last year with money from SIP and from the state funding of $25 per pupil. The state funding was cut last year to $1.48 per student. SIP also had reductions last year and did not give the library 10% of the grant money we had. Books have greatly increased in cost; the library is also buying more DVDs. Reference books cost $150 per volume on the average. The newsbank TCR database has full texts of newspapers and scientific information and is aligned to state standards, which means it follows the particular curriculum approved by the state in various subject areas. Primary source material is included. This costs $9000 per year and can be accessed at home. The SIP money also helps fund card catalog access for book search at home (or anywhere) online. This year Sharon requests the full 10% of the SIP grant for materials and subscriptions and $6,400 for additional equipment for student work stations.

4. Proposal approval process: 2004-05 allocation
Here is a history/summary of the funds currently available: $60,000 2004-05 SIP allocation (30% reduction) -14,000 Site coordinator salary -1,800 Indirect costs (3%) 44,200 Remaining of 2004-05 allocation +21,117 $65,317 Available for grants Fall 2004 carryover: $50,000 Spent -28,883 Remaining $21,117 from carryover

We will retain a 3% baseline, or approximately $2000 for over-runs and repairs.

Total for proposals 1-27 is $41,639.

• A. Administration proposal for teacher training and conferences. 10-15% of total grant. Deferred till April.
  
• B. Library request for 10% of total grant. Deferred till April.
  
• C. To fund part of the salary for an assistant principal: $15,000. The district will be giving less as the new tech high school takes a percentage (smaller student body). Approved.
  
• D. Technology request. Schoolwide tech needs, a percentage set aside and determined by the technology committee. Deferred till April.
  
  
• 1. Library $6,400. 8 computers. Deferred till April.
• 2. English $1,555. Turnitin software renewal. Approved for full amount.
• 3. English $2000. Readers. $1500 Approved for full amount.
• 4. Jazz club $2,250. Jazz coach. Not approved.
• 5. Science $57 National Geographic. Approved for full amount.
• 6. Social Studies $357 ELL materials. Approved for full amount.
• 7. Social Studies $132 Dictionaries. Approved for full amount.
• 8. Drama $5,129. Light board and scripts. Scripts funded for $1500. Light board decision deferred till April. Approved partially for $1500.
• 9. Science. $240 PS Wall for wiring. Approved for full amount
• 10. Science $432. Stopwatches. Approved for full amount
• 11. Science $694. Safety goggles and sterilization cabinet. Approved for full amount
• 12. Art $386 Opaque projector and videos. Approved for full amount
• 13. Social Studies $850 Flex neck and camera. Deferred till April.
• 14. Math. $350-650. Calculators. Deferred till April.
• 15. Music $3816 English horn. Not approved.
• 16. English. $383 Videos. Approval likely but will check with S Hallberg.
• 17. Music $3771 French horns. Approved at $1883 for one French horn.
• 18. Journalism. $600 TV. Approved at full amount.
• 19. Industrial Ed $2359. Projector. Deferred till April – will it be funded by C Perkins? Part of a bigger order?

The remainder of these requests, listed below or as noted above, will be considered at the next meeting. So far we have allocated $24,336.

• 20. Reading. $850. TV, VCR, DVD.
• 21. Home Ec. $150. Sewing machine parts, mixer equipment.
• 22. Foreign language. $1,000. Readers for Japanese
• 23. Climate committee. $350. Awards
• 24. Industrial Tech. $2,340. Fuel cell, cart, exp kits.
• 25. Business. $300. Computer software.
• 26. Social studies. $1,690. Supplemental texts.
• 27. Art. $1923. Projectors, camera, videos.

There was no further business. The meeting was adjourned at 5:00 p.m.

Minutes recorded by Jean Meyer