Present : Sarah O'Keefe, Gail Heckemeyer, Jean Meyer, Bill Wheeler, Sarah Davis, Sheila Smith, Kaitlin L., Dipan P., Patty Smith, Amy Schulte, Steve Williams, Ajay A.

The Site Council met on Thursday, May 11, 2006, because the SIP Coordinator was out of town on April 27th , chaperoning a band trip, on the scheduled meeting date. The meeting was held in the Staff Lounge.

1. Approval and review of minutes.

The minutes of the March 21, 2006, meeting were approved with two abstentions by members not present at the last meeting.

We altered the order of the agenda to consider the topics of "other business" in item 5 before going on to the regular items:

PTA 2006 "Unfundraiser" Summary of requests and dispersals was distributed. Some items funded by other PTA money. Tim Peevyhouse got just over $15,000 and Michelle Larson got $1650. This is of interest since there are requests for some of the same items that are before this Council, some funded and some not.

Staff Survey – results? No response to questions from minutes/agenda item 4 of 3/21/06.

Two late proposals. Two proposals that came in late will not be considered. There was sufficient notice to get requests in on time, and there is not enough money to fund all those that were on time.

Informational items:
Budget development & decision. Sent to all staff; no action required.

Response sheets on proposed board policies – committee members will look over these and make any comments. We can return them at the next meeting in two weeks and Sarah will forward any comments to the board. The proposed policies have also been presented at PTA and other meetings.
Student Board Reps
Controversial issues
Naming of school facilities

Alexandra Courtis, Human Relations Commissioner in training for city of Davis, attended to learn about the function of site councils. It was suggested she attend the district site council meeting; Sarah will confirm the date for her.

2. Update: School Site Plan. Drafts distributed last month were collected. The completed, revised site plan was distributed along with the WASC 3 year review report. Members can read and provide feedback at the next meeting in two weeks. The Agriculture page or pages will be added.

3. Review of Common Pages: Approval of Common Pages. Questions from the February meeting were answered. Here are the questions from February:
Title V Implementation: the date of funding is listed as 2003-04. Sarah will question whether that is correct or if it should be corrected to reflect this year or the last school year. The template was not updated, it should be 2004-05.
Dollar amounts are missing on page v. Sarah will ask where those numbers are.
These amounts are for tobacco and drug prevention and do not apply to us.
She will also ask to what year these common pages apply. They apply to 2005-06.
The committee approved the pages.

4. Allocation of 2006-07 SIP funding - continuation Today we will continue with the process of allocation. We do not know the amount that we will have to distribute. There is a summary sheet provided by Patty Smith. The column labeled "Amt Allocated" should more accurately be called "Tentative Amt. Allocated."

Proposals A-D: We will look at these 4 large, school wide requests at the next meeting.

What follows is a summary of each request and the discussion help by the council.

Items 1-18 were discussed at the March 21st meeting and reviewed again:

1. Friendship Day. They request help for 7 Friendship Days from a number of organizations. Cost for each is $325-300. Partial funding possible – the last two years we gave $500 each year. Does the program serve at-risk students? There was a discussion about whether more direction could be given to teachers who nominate students to reach out to at-risk students.
2. Music. English Horn. $4395 #1 priority
3. Music. Soprano Saxophone. $2395. #2 priority
4. Music. Acontra Bass Clarinet $3399.
5. Music. Tuba. $5399.
   Sarah got priorities #1 and #2, English Horn and Soprano Sax, from Mr. Lange, as well as answers to questions posed in March. Used instruments have not worked out well. Some money would be helpful, according to Mr. Lange. Band Boosters provide some help as well. Mr. Lange requested funding last year and we did not give him any. We would like to fund one instrument at least partially. The concern is that an instrument will be played by just one student. Approximate funding hope: $2200.
6. Home economics. Sewing machines with quilting foot accessories. $2058.94. We will see if funding one or more of these is possible. A third of the amount, one machine and one quilting foot, would be $686. $1373 would be two. Sheila said one machine was funded through a Carl Perkins grant recently. We would like to get two.
7. Agriculture/Ag Mech. The total for shop supplies listed is close to $35,000. It will be prioritized. Also, what items are unlikely to be donated from community businesses would be useful information. Any amount would be helpful for these programs. Update from Amy includes prioritization. The program just received PTA money, a parent donation, Perkins money, and another grant. $4000 could be tentative funding.
8. Student supervisors. Additional funding for more positions during lunch. This is not something we can fund legally. No.
9. Math department. Three multi-media projectors at $3,600 (formerly called LCD). Partial funding possible; full funding desirable. Sheila will continue to check with the tech committee to see if there is a school-wide tech plan. The plan has not yet been located. Tentatively funding of one at $1200.
10. Library. Four computers to replace old ones. $5,000 total. These benefit all students and we hope to fund them.
11. Special Ed., inclusion. Reading materials, $1176.33 including tax. We would like to fund this.
12. Social Studies. Slide projector. $500. We will not fund this.
13. Model UN/International Relations Club. This is for students to attend conferences, and we do not fund these. No.
14. Art. $2,686.96. Bulletin boards and display cases. Partial funding possible: we will ask for priorities. Different prices possible on bulletin boards. Patty Smith could assist with pricing. Reduced price: $1313 – we would like to grant $1000.
15. Art. $950 for 2 video cameras and accessories. We would like to fund this if possible. Sarah will ask for additional prices, competing bids.
16. Foreign language. Opaque projector. $1,122.95 before tax. $1,207.96. We will consider further in two weeks. Steve Harvey came in to make some explanations on multimedia projectors and opaque projectors. He will report to Sarah.
17. English. Readers. $3000. We did not fund any English reader money last year. Partial funding would be helpful. New teachers especially need help. Sarah asked the English chair who reported 60-90 essays per month in American Lit. New teacher money $1000 - new meaning 3 years or less -  is what we hope to fund.
18. Foreign language, Japanese. Readers. $1000. We have supported this traditionally. Half at $500 tentatively.
19. English. Films. No – should come from department.
20. English. Turnitin.com software; $1,700 to buy annual site license. Tentatively yes.
    
    _________ stopping point of discussion on 5/11/06
    
    Two remaining grant requests not yet considered:
21. Special Education. $353.42.
22. Art. $10,700 for 6 computers, 6 digital SLR cameras, 2 color printers/scanners.

We will finalize our decisions in two weeks and look at proposals A-D.

There was no further business. The meeting was adjourned at 5:00 P.M. Minutes recorded by Jean Meyer

Calendar of 2005-06 Site Council meetings May 25: final meeting of the Site Council this year.

Meetings are in the Large Conference Room unless otherwise announced. Meetings are from 3:00 – 4:30, although during the allocation process meetings run until 5:00 P.M.