Davis Senior High School

Site Council Special Meeting Minutes

April 5, 2007

Present: Sarah O’Keefe, Mike Cawley, Jean Meyer, Clarissa T., Susan Lovenburg, Sarah Davis, Jasmine S., Kevin W., Steve Williams, Kaitlin L., Sheila Smith, Susan Hulsizer, Amy Schulte

Not present: Marlene Sizemore, Mike M., Bill Wheeler

Also present: Stacy Desideri and School Leadership Team members

The special meeting was held at 2:45 PM along with the School Leadership Team in the South Conference Room

1. Approval and review of minutes

The minutes of the March 22, 2007, meeting were approved as corrected.

2. Principal’s report/block grant

Mike presented a more detailed version of the block grant requests, and it matches the dollar amount granted more closely. The block grant is some $95,500.

Steve W moved to approve the requests as submitted, and it was seconded, and thus open for discussion. Issues included the multiplicity of requests for LCD projectors. Stacy D discussed overhead projectors as well as LCD projectors and the problems with getting then in and out of classrooms. Overheads are much cheaper than the carts to accommodate them.

Library needs

We had a diversion to listen to library needs. Stacy gave an overview of long-term funding concerns. Library now funded in bits and pieces, not with a stable source of income. It used to be more than $25 per student, per year. Because of Assembly Bill 825, the money was taken and lumped with SIP to become SLIP, with the L for Library. Other money that comes in may be earmarked for a specific purpose. They need books but also technology. All students benefit from the library.

On-going costs of subscriptions for databases and other materials must be paid annually.

Now no money per student from the state – current total is about $3000 per year. Research alone costs thousands per year, without any consideration of automation or replacement costs for either damaged or outdated materials.

Considering both ongoing costs and additional costs, how does the library ensure an ongoing budget? Budget includes: Research tools $15, 567; circulation and maintenance costs $3000 (software on machines, not machines, no new materials). Additional costs for new books for new courses and to update, technology, marketing, physical supplies

Money sources: PTA, SIP, Davis Schools Foundation, generosity of local groups to augment the $3000 that’s the only definite source. Budget is about $19,000 per year at the baseline.

DaVinci students use the library but there is no support. They are beginning to build their own textbook collection. DSIS has their own textbooks, but they borrow ours also.

The list of databases to which we subscribe has already been cut back for budgetary reasons.

This committee can consider whether to decide to devote a regular portion of the annual SIP budget to the library (even though subsequent committees can reconsider the decision).

Resumption of grant discussion:

Returning to the motion on the table to approve the requests: Steve W suggested we reduce item #13 to shift the balance to item #6, adding $12,500 to the research grant for the library. Item #13 would be $20,000. Item #6 would be $14,500. He amended his original motion to include these changes; it was seconded.

We asked whether Mike C could speak to the principals of DaVinci and DSIS to request support money for research materials in the library. He said he could initiate that discussion.

Laurie Rollins, PTA president, asked for clarification on several items which Mike explained.

The Site Council voted to approve the block grant requests as altered.

3. Other: Steve Williams Site Council training

Steve attended a site council training and will report at the next meeting.

4. Public comment

Laurie R commented that the art department came to the PTA asking for money for many of these same items. Sarah O will get additional clarification for the next meeting.

Meetings are in the Large Conference Room unless otherwise announced. Meetings are from 3:00 – 4:30, although during the allocation process meetings run until 5:00 P.M.

Next meetings:

April 26, 2007 in South Conference Room

May 24, 2007

Minutes recorded by Jean Meyer